Job Details

Law Library Administrative Associate

Position Number: 6529186
Location: Waco, TX
Position Type: Libraries

Law Library Administrative Associate

Job Identification: 19313
Posting Date: 09/02/2025, 03:19 PM
Job Schedule: Full time
Locations: 1114 S University Parks Drive, Waco, TX, 76706, US
Degree Level: Associate

Job Description:
What We're Looking For

Baylor University is seeking a Law Library Administrative Associate. The Law Library Administrative Associate will support the mission of the university by performing daily operations of the Law Library Administration office. This position reports to the Director of the Law Library.

An Associate's degree and two years of relevant work experience are required. A Bachelor's degree and three years of relevant work experience are preferred. A combination of education and work experience may be considered in lieu of the required degree and/or years of experience.

Additional qualifications include:

Proficiency with Microsoft Office tools, spreadsheets, and document management
Strong organizational, communication and detail-oriented skills
Ability to handle confidential information with discretion

Applicants must currently be authorized to work in the United States on a Full-Time basis.

What You Will Do

Oversee day-to-day operations and provide support to other team members, including the Director of the Law Library and the Law School Financial Administrator
Manage office operations, office supplies, and clerical tasks
Schedule and manage calendars
Serve as a liaison between librarians/faculty/staff and external suppliers
Proactively submit facility work orders as needs arise or upon request from team members
Research requests for library materials to determine suppliers and send order forms to Financial Administrator
Request missing materials from suppliers
Verify accuracy of invoices and code for payment processing
When appropriate, distribute notification of the availability of materials ordered
Work directly with Law Library users, librarians, and suppliers to resolve problematic title requests
Record paid invoices into the Alma library system
File and maintain documentation
Manage incoming and outgoing mail, including sorting and distributing the mail
Demonstrate ownership of work and take initiative
Supervise and train student assistants
Cross-train with other Law Library departments, including Circulation and Serials
Performing all other duties as assigned to support Baylor's mission
Ability to comply with University policies
Maintaining regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/19313